Action Against Hunger works to save lives by combating hunger and diseases that threaten the lives of vulnerable communities, through nutrition, food security, water and sanitation, health and advocacy.
LOCATION: Damaturu, Yobe
The Procurement Officer will be based in Damaturu, Yobe State and report to the Logistics Manager.
The Procurement Officer is in charge of preparing and collecting all documentation whilst ensuring compliance with Action Against Hunger procedures.
He/she will liaise with suppliers on daily basis, conduct market assessments, request quotations, evaluate supplier bids and follow up on procurement authorization, delivery schedules and supplier payments.
The Procurement Officer will also support the Logistics Manager in negotiating supplier framework agreements and contracts.
Receive and process Purchase Requests (PR) on reception frequencies.
Provide support in market analysis.
Follow the mission’s procurement procedures, maintain an updated list of inventory and incoming purchases and supplies, and be responsible for approving purchases.
Ensure best available prices & quality, collect quotations, suppliers references.
Ensure that PR includes all required specifications and supporting documents.
Update and share the Procurement Follow Up (PFU) on weekly basis and monitor deliveries to the department/bases/programs
Follow up the importation and clearance process of international shipments.
Prepare purchase contract or Supplier Purchase Order (SPO) and coordinate with suppliers during the delivery of the goods and services.
Arrange tender and other procurement meetings and take minutes.
Ensure all purchasing dossiers are complete and properly filled before archiving.
Update the price catalogue with new purchase prices and/or suppliers or at least every two months.
Prepare procurement dossiers for framework agreements and contract and update relevant monitoring tools (Procurement Follow Up and Contract Follow Up).
Liaise with contractors to ensure compliance with the contract, including initial meeting.
Collect and prepare supporting documents related to contract implementation or modification.
At least a bachelor’s degree in Business Management, Logistics, Procurement or other related field.
Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, Outlook, and Excel).
Solid knowledge and understanding of procurement processes, policy and systems.
Two (2) years previous experience as procurement officer or related position.
Ability to work well with management and staff at all levels, multitask, prioritize, and manage time efficiently.
Rigorous, with strong organization skills and attention to detail.
Strong communication and negotiation skills.
Previous experience working for NGOs an asset, particularly international and/or health related NGOs.
Fluency in one or more national/regional languages an asset.
HUMAN RESOURCE ASSISTANT
LOCATION: Damaturu, Yobe
The Human Resource Assistant will be based in Damaturu, Yobe state and work under the supervision of the Base HR and Admin Officer.
The Human Resource Assistant will provide support in developing and maintaining a filing system as well as maintaining office policies and procedures.
He/she will provide support to the Base HR Officer for certain aspects of the recruitment process. The HR Assistant will also support the HR team in various aspects of the training and development of staff.
The specific Tasks and Responsibilities includes but are not limited to;
Provide administrative support for pension and salary account openings or changes.
Be the focal point for dissemination of documents to the field offices.
Maintain all Action Against Hunger communication boards as directed by the HR Officer.
Maintain a database of all staff information, documents, expiration dates, etc. and follow up with the appropriate staff member with any missing documents or information.
Provide administrative support for staff welfare programs/activities.
Distribution of pay slips to staff as well as updating electronic excel spreadsheets and contract database.
Assist the base HR Officer in the collection and filing of documents to create complete recruitment files for all positions.
Support the base HR Officer with new-employee orientations.
Assist the base HR Officer in the practical organization of training as requested and maintenance of training files.
The successful candidate will:
Have a bachelor’s degree in fields related to HR, Administration and Management or equivalent years of experience in HR/administrative support positions.
Have excellent verbal and written communication skills.
Be approachable, diplomatic, able to work effectively in diverse, cross-cultural teams in a complex, multi-site work environment.
Have excellent computer skills including all Microsoft Office programs (Word, Excel, PowerPoint, Outlook).
Pay excellent attention to detail, highly organized, rigorous, self-motivated, strong sense of responsibility, ability to work independently.
Be able to maintain confidentiality.
Have the capacity to analyze, synthesize and report large amounts of information.
Have previous experience working for INGOs an asset, particularly health related INGOs preferably.
Be fluent in one or more National/regional languages an asset (Hausa).
Have an understanding of national labor law and employment norms/practices.
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Advert may close before the due date once we have received applications from qualified candidates.
DUE DATE: 5 October, 2017